How to Become a Member

To become a Member and participate in purchasing through HGACBuy, you must:

Be a state agency, county, municipality, special district, or other political subdivision of a state, or a qualifying non-profit corporation (providing one or more governmental function or service)
Possess legal authority to enter into the Contract.

The Member warrants that both requirements are fulfilled by execution of an Interlocal Contract (ILC).

Types of Participating Members:

Municipalities, Cities, Counties and State Agencies
Councils of Government
Schools, School Districts, Colleges, Universities
Hospitals and Hospital Districts
Emergency Medical Services and Services Districts
Volunteer Fire Departments and Rural Fire Prevention Districts
Special Law Enforcement Jurisdictions
Judicial Courts & Districts
Emergency Communications Districts
Utility Districts (MUDs, WCIDs, Irrigation, etc.)
Special Districts
Authorities (Airport, Port, River, Water, Toll Road, etc.)
State Agencies
Not-for-Profit Corporations [501(c)(3)] providing government function or service

Steps for Completing and Executing the ILC

Step 1

Complete the Interlocal Contract Form *(This step will only need to be completed once.)

Step 2

Print or Save the completed ILC form.

Step 3

Secure a signature by an individual with authority to contractually bind your entity.

Step 4

Deliver the signed copy of the ILC to HGACBuy via email, fax, or mail (See details below).

If you require a contract original, print and sign two (2) contracts.

Step 5

H-GAC will execute the contract and return a copy to you electronically.

Email
[email protected]

Fax
713-993-2424

Mail
H-GAC Cooperative Purchasing Program
P.O. Box 22777
Houston, TX 77227-2777

Special Requirements for Non-Profit Corporations

Qualifying non-profit corporations providing one or more government services (e.g. Volunteer Fire Departments, Emergency Medical Services) must also submit the following items together with the ILC documents:

Copy of 501(c)(3) Form
Copy of Charter and By-Laws highlighting section(s) demonstrating that your organization performs a governmental service.
Certification of the governmental service(s) that your organization performs. (Form included in the Non-Profit ILC)

Contractor Orientation

Join us for a Contractor Orientation Webinar

The orientation will discuss:

Our cooperative environment
Requirements for Member participation
Preparing Contract Pricing Worksheets
Purchase orders and Order Confirmations
Quarterly Activity Reporting

Join us for a Virtual Open House - Consulting & Staffing Services

It will begin at 10:00 AM Central Time.

Description: The Open House is a convenient opportunity for members, potential members, partners, vendors, and staff to assemble and communicate virtually, while learning about specific products/services offered through our contracts and the benefits of participating in The HGACBuy Cooperative Purchasing Program.

This event will highlight the following HGACBuy contracts:

CP04-20: Community Planning Services
MC12-19: Marketing, Public Relations, & Event Planning Services
OM03-21: Office Management Software Solutions
TS06-21: Temporary Staffing, Direct-Hire and Other Employer Services

Join us for an HGACBuy Member Orientation

The HGACBuy Member Orientation will:

Give an overview of HGACBuy
Explain the advantages of using HGACBuy
Review the HGACBuy Order Process
View useful resources on the HGACBuy Website

Member orientations are scheduled monthly for your convenience.

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